Amazing Grace

SUMMARY 

The Office and Facility Manager is one of the primary “faces” of AGLC, with responsibility for the day-to-day management of the church office.

In addition to being able to manage the operational aspects of the position, the ideal candidate is welcoming and projects our extravagant hospitality, is passionate about helping others and intentional about their role in AGLC's mission and vision.  

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KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

 

INDEPENDENCE & FLEXIBILITY:

Able to work independently and manage a work environment with frequent interruptions. Capable of prioritizing and managing multiple projects with varying deadlines. Able to problem-solve and be creative, willingness to admit mistakes and learn from them.

COMMUNICATION:

Communicate effectively, both verbally and in writing. Able to work cooperatively with members, visitors, committees, church staff, Amazing Grace Preschool and other groups that AGLC partners with and hosts. Attention to detail. Know and use good grammar, spelling, punctuation and formatting of publications

CONFIDENTIALITY:

Maintains confidentiality as it pertains to congregational, pastoral and Council information.

COMPUTER & OFFICE:

Knowledge of (or willingness and aptitude to learn) current Windows operating system, MS Office, Excel, Publisher, basic database usage and graphic design layouts like Canva. Skill in operating a variety of office equipment including telephone, computer, photocopier, printer, fax

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EXPECTATIONS, DUTIES AND RESPONSIBILITIES: 

 

HOSPITALITY & CONGREGATIONAL SUPPORT 

• Creates an atmosphere of compassion, trust and hospitality in all interactions

• Receive and refer prayer requests and pastoral care needs. Provide caring conversation and support as needed

• Maintains membership and attendance records and creates reports through database software programs

• Maintains the church historical record books, tracking membership, baptisms, confirmations, marriages and deaths/funerals/memorials.

OFFICE MANAGEMENT AND COMMUNICATION:

• Answers phone in professional manner, take messages, direct calls. Responds promptly to emails, phone calls and correspondence  

• Maintains church calendar, including congregation, preschool, and community events

• Present during office hours - Hours may change as needs change; ie change in office hours, funerals, special events, seasonal changes; flexibility required 

• Prepare, compile, send and post letters and reports to the congregation including the budget, annual congregational report, notification of congregational meetings, electronic newsletter, and others as needed 

• Utilize social media (particularly Facebook and Instagram) and web-based graphic design platforms like Canva to promote church activities and organize events   

• Manage and update congregational website 

• Participates in weekly staff meetings.

WORSHIP SUPPORT

• Craft and print materials for worship in Publisher(bulletins) and PowerPoint (on-line). Stock welcome desk and pulpit with readings, bulletins, and handouts.

• Coordinate musician schedule and pay 

• Coordinate worship volunteers including recruitment and creating monthly sign-up sheets 

FACILITY MAINTENANCE AND OPERATIONS

• Coordinate facility usage among congregation, preschool, partner organizations, and community. Provide building use agreements 

• Receive and refer maintenance requests    

• Manage facility maintenance/inspection as needed furnace, water, fire alarm, security system, water testing, plumbing, etc... Coordinate volunteer and contractor needs 

• Supervise custodial services 

• Procure and stock supplies for cleaning, facility maintenance, worship items, and office equipment/supplies  

• Serve as contact person and respond for on call needs of security & fire alarm 

ORGANIZATION AND SECURITY

• Preparation of reports to include annual churchwide congregational report and annual synodical reports 

• Maintain membership directory, officer and council rosters, including pictorial directory 

• Maintain church filing system, including personnel records 

• Maintain and update list of passwords for church accounts 

• Maintain building keys and update list of key-holders as needed 

FINANCIAL SUPPORT

• Oversees in-coming financial contributions, including weekly offering, online donations, and payments for use of building. Coordinates with financial volunteers/staff including check signers, treasurer, financial secretary.

• Submit invoices/bills and on-line giving information to the bookkeeper. 

• Posts checks to pay bills and file paid bill records.

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DESIRED MINIMUM QUALIFICATIONS

Candidates do not need to be members of AGLC or active in another Christian community, but do need to familiarize themselves with and be supportive of the mission and ministry of Amazing Grace. A basic understanding of the teachings and beliefs of Christianity would be beneficial, as would knowledge of Lutheran/Christian worship practice 

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EDUCATION, TRAINING & EXPERIENCE

The necessary knowledge, skills, and abilities may be acquired through a combination of education and experience equivalent to graduation from high school and three years of related experience, or one-year post-secondary education plus two years of progressively responsible administrative work experience. Other combinations of equivalent education and experience will be considered.  

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TIME MANAGEMENT AND PROJECTED HOURLY REQUIREMENTS 

Minimum work hours will be 9:00am to 3:00pm Monday through Thursday and 9:00am to 12:00pm on Friday; these are the current office hours of AGLC but may change. 

Work hours include a minimum paid half hour lunch and flexible breaks throughout the work day. Some occasions, such as a funeral or other special events, may require additional work hours, as requested.  Hours worked in excess of 8 hours in a single day or 40 hours in a workweek will be paid at 1.5 times the regular hourly rate.

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OUT OF SCOPE DUTIES & RESPONSIBILITIES 

In light of limited hours and many opportunities for additional “asks” of this staff position’s time and attention, it should be noted that this position is not responsible for any cleaning or custodial responsibilities. 

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Please submit: 

- Letter of interest

- Resume

- Names/contact information for three professional references

to Pastor Sandy @ aglcpastor@gmail.com​​